Newsletter

March 2023

We are happy to announce that effective 13 March 2023 Coleman Properties' operating administration system will be migrating over from MDA Management Solutions to WeconnectU.

The MDA system which we have been operating with, has been great in putting us on another level when it comes to the management of our community schemes, however we were striving for more and after close scrutinisation for the past 6 months we have made the decision to move over to WeconnectU.

We strive to provide the best services to our clients in the most effective way, taking into consideration the upgrading of our management system with the latest technology, which will keep us at the top of the industry requirements as well as meeting our clients' expectations.

As an Owner, you will gain exclusive user rights to our online Coleman WeconnectU portal, anywhere and anytime. Through any internet connected device, you can now log into an Owner Portal, giving you direct access to a wealth of information related to your unit and your community.

Conveniently access real-time and relevant information related to your unit finances, day-to-day operations linked to your unit, and all community documents. It's the ultimate platform for owners in terms of accessibility, convenience and transparency.

Owners/Trustees/Directors/ Rental Agents
Kindly follow page 2 for more information & accessibility. Various portal training will be held in the upcoming weeks for all Trustees and Directors.

For any queries related to the system change over,please do not hesitate to contact Gerhard Benade on 082 652 2822 or Gerhard Lombaard on 082 579 3508.

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Topic of the Month... (AGM Meetings)

It's that time of the financial year again, where preparation for the annual audit should soon be underway. Prescribed Management Rule ("PMR") 51(2) of Annexure 8 of the Regulations to the Sectional Titles Act 95 of 1986 ("the Act") provides that unless otherwise determined at a general meeting, or by the trustees, the financial year of the body corporate shall run from the first day of March each year, to the last day of February the following year. PMR 51(1) provides that an annual general meeting ("AGM") shall be held within four months of the end of the scheme's financial year.

Unless special business is tabled at the AGM, at least fourteen days' notice shall be given to all owners, in terms of PMR 54.
The Act clearly sets out a list of prescribed agenda items to be tabled for consideration:

1. Welcome
2. Confirmation of proxies, nominees and other persons representing members, the issuing of voting cards and the determination of quorum:
3. Election of person to chair the meeting, if necessary:
4. Notice of the meeting in terms of Rule 15';
5. Approval of the agenda;
6. Minutes of the previous Annual General Meeting;
6.1. Approval with or without amendments
7. Any Special Business of which notice was received in terms of Rule 17(5);
7.1. Rules
7.2. Penalties
8. Consideration of the Annual Financial Statements;
9. Body Corporate insurance policy:
9.1. Approval of the insurance replacement values in terms of Rule 23(3);
9.2. Determination of the extent of the insurance cover:
9.3. Public Liability in terms of Ruled 23(6).
9.4. Fidelity Cover in terms if Rule 23(7)
10. Approval of the budget for the administrative and reserve funds for the next financial year;
11. Maintenance projects
12. Appointment of an auditor to audit the Annual Financial Statements
13. Appointment of the members on the Board of Trustees
13.1. Determination of the number of trustees to be elected;
13.2. Election of the trustees;
13.3. Giving of directions/impose restrictions referred to in Section 7(1) of the Act;
14. Closure

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